August 14, 2019 Regular Minutes

Village of Barryton

August 14, 2019

Regular Meeting Minutes

President Stacy Dennis called the Village Council to order at 6:00pm

Pledge to the flag was recited

Roll call: Steve Mortensen-absent, Evelyn Jones-present, Stacy Dennis-present, Kayliecia Gilleran-present, Don Dennis-present

Public Comment: A resident Let Chief Miller know that there are tree limbs blocking the stop ahead sign on 20 Mile road heading east.  Brian and Tom are going to look into getting it taken care of as that is a County road.

Barryton Police Report: Chief Miller read the report. It will be posted around town.

DPW Report: Tom read the report

Evelyn Jones made a motion seconded by Don Dennis to purchase 2 boxes of paper towels and 2 boxes of toilet paper for the park restrooms, not to exceed $100, roll call-Steve Mortensen-absent, Stacy Dennis-yes, Don Dennis-yes, Kayliecia Gilleran-yes, Evelyn Jones-yes, motion passes

Evelyn Jones made a motion seconded by Kayliecia Gilleran to have Brian Sutton fix the discharge tube by September 1st, not to exceed $1,200, roll call-Steve Mortensen-absent, Stacy Dennis-yes, Don Dennis-yes, Evelyn Jones-yes, Kayliecia Gilleran-yes, motion passes

Don Dennis made a motion seconded by Evelyn Jones to Have Main-Tech Services replace the sewer pump at Riverside, roll call-Stacy Dennis-yes, Kayliecia Gilleran-yes, Don Dennis-yes, Evelyn Jones-yes, Steve Mortensen-absent, motion passes

Tom is going to talk with Rick McClain at McGuire Chevrolet about a truck and plow

There was no correspondence

Minutes of Public Hearing June 25, 2019 and Regular Meeting July 10, 2019 were presented

Evelyn Jones made a motion seconded by Don Dennis to accept minutes, as written, roll call-Steve Mortensen-absent, Stacy Dennis-aye, Kayliecia Gilleran-aye, Evelyn Jones-aye, Don Dennis-aye, motion passes

Council has requested that starting next month all minute corrections be noted in the minutes

Melissa Lazzaro read the Clerk Report: council was informed of the MML Annual Convention on September 25, 2019, presented with the results of the MML Inspection and agreed to comply with the suggested changes. Given information on tree grants, informed that we need to change the wording in our drug policy from illegal drugs to prohibited substances, and that they need to make a decision on opting in or out of allowing recreational marihuana establishments in the Village.

Evelyn Jones made a motion seconded by Kayliecia Gilleran to accept the clerk report as read

Courtney Garchow read the Treasurers Report

Courtney gave Council the Village of Barryton Resolution for Wastewater Service Rates that was established in February of 2017, reminding them that this policy has not been followed through and needs to be implemented.

Don Dennis made a motion seconded by Kayliecia Gilleran to raise the sewer rate to $46.25 effective November 1st, 2019 and 2%  yearly effective May 1st 2020 per the Village of Barryton Resolution for Wastewater Service Rate established in 2017, a roll call- Steve Mortensen-absent, Stacy Dennis-yes, Kayliecia Gilleran-yes, Don Dennis-yes, Evelyn Jones-yes, motion passes

Don Dennis made a motion seconded by Evelyn Jones to accept the Treasurers Report, roll call-all ayes, motion passes

Evelyn Jones made a motion seconded by Kayliecia Gilleran to pay General Fund bills with check #17231-17268 for $4,197.91, Sewer Fund with check # 3151-3153 for $1,442.72, Major Street Fund with check # 1051-1052 for $445.60,  for a grand total of $6,086.23, roll call-Steve Mortensen-absent, Stacy Dennis-yes, Evelyn Jones-yes, Don Dennis-yes, Kayliecia Gilleran-yes, motion passes

Don Dennis made a motion seconded by Evelyn Jones to accept Labor Boards recommendation to give Officer Scott Morgan a .30 raise effective September 1st, 2019, roll call-Steve Mortensen-absent, Don Dennis-yes, Stacy Dennis-yes, Evelyn Jones-yes, Kayliecia Gilleran-yes, motion passes

Don Dennis made a motion seconded by Kayliecia Gilleran to accept Labor Boards recommendation to give the DPW Director Time-and-a-half pay for after hour emergency calls, roll call-Steve Mortensen-absent, Stacy Dennis-yes, Don Dennis-yes, Kayliecia Gilleran-yes, Evelyn Jones-yes, motion passes

Don Dennis made a motion seconded by Kayliecia Gilleran to accept Labor Boards recommendation to give the DPW Director 32 hours of vacation time per fiscal year, with a 2 week notice, no roll over and no buy back, effective March 1st 2020, roll call-Steve Mortensen-absent, Evelyn Jones-yes, Don Dennis-yes, Kayliecia Gilleran-yes, Stacy Dennis-yes, motion passes

Don Dennis made a motion seconded by Evelyn Jones to Give the DPW Director 16 hours of vacation for the remainder of the 2019-2020 fiscal year, with 2 weeks’ notice, effective immediately, roll call-Steve Mortensen-absent, Stacy Dennis-yes, Evelyn Jones-yes, Don Dennis-yes, Kayliecia Gilleran-yes, motion passes

Stacy Dennis made a motion seconded by Evelyn Jones that the DPW Director receive Holiday pay, if the holiday falls on their scheduled day of work, and they  must work the day before and after, effective immediately, roll call-Steve Mortensen-absent, Stacy Dennis-yes, Don Dennis-yes, Kayliecia Gilleran-yes, Evelyn Jones-yes, motion passes

Don Dennis made a motion seconded by Kayliecia Gilleran to accept Labor Boards recommendation to hire Rocky Dunklee for the part time DPW position on an as needed basis, at a rate of $9.45-minimum wage, with a 90 day probation period, roll call-Steve Mortensen-absent, Stacy Dennis-yes, Kayliecia Gilleran-yes, Don Dennis-yes, Evelyn Jones-yes, motion passes

Don Dennis made a motion seconded by Kayliecia Gilleran to give the Clerk and Treasurer a 3% raise which would equal $195 each per year, effective next pay period-August 22, 2019, roll call-Steve Mortensen-absent, Don Dennis-yes, Kayliecia Gilleran-yes, Stacy Dennis-yes, Evelyn Jones-yes, motion passes

Don Dennis made a motion seconded by Evelyn Jones to renew our yearly contract with Coyne Oil at $1.29 per gallon for propane at the barn, roll call-Steve Mortensen-absent, Stacy Dennis-yes, Don Dennis-yes, Kayliecia Gilleran-yes, Evelyn Jones-yes, motion passes

Evelyn Jones made a motion seconded by Don Dennis to cancel our internet contract with Frontier on August 30, 2019 when it expires, roll call-Steve Mortensen-absent, Kayliecia Gilleran-yes, Don Dennis-yes, Evelyn Jones-yes, Stacy Dennis-yes, motion passes

Evelyn Jones made a motion seconded by Don Dennis to change our payment to Fuel Management from every 2 weeks to monthly, roll call-Steve Mortensen-absent, Evelyn Jones-yes, Don Dennis-yes, Stacy Dennis-yes, Kayliecia Gilleran-yes, motion passes

Public Comment: A resident asked how often the storm drains are cleaned and if we could come up with a schedule for it. It was decided that Tom would do it while they are picking up yard waste on Tuesday and Friday.

Council Comment: Stacy Dennis asked Evelyn Jones about the progress on the historical sign, Evelyn stated she was waiting for a return phone call.

Kayliecia Gilleran made a motion to adjourn, seconded by Evelyn Jones, roll call-Steve Mortensen-absent, Stacy Dennis-aye, Don Dennis-aye, Kayliecia Gilleran-aye Evelyn Jones-aye, motion passes

Adjourned at 8:24pm

Melissa Lazzaro

Village Clerk

“The Village of Barryton is an equal opportunity provider”

APPROVED

Village of Barryton
August 8, 2018
Regular Meeting Minutes

President James Soriano called the Village Council to order at 6:00pm
Pledge to the flag was recited

Roll call: Donna McCoy-present, Evelyn Jones-present, Stacy Dennis-present, James Soriano-present, Don Dennis-present
Barryton Police Report: Chief Miller had to respond to a call, Evelyn Jones read the report. It will be posted around town.

DPW Report: James Soriano filled Council in on Tom’s recovery, and on all the duties he has taken over.

Chief Miller returned and was asked to update Council on 393 Norman St., a house on Marion, and a grass violation on Perry St., He will be following up on all issues.
Minutes of Regular Meeting July 11, 2018 were presented

Evelyn Jones made a motion to accept minutes, with noted corrections, seconded by Donna McCoy, roll call-all ayes, motion passes

Evelyn Jones made a motion to accept the new Equipment Rental Sheet and Time Sheet for DPW use, seconded by Donna McCoy, roll call-all ayes, motion passes

Don Dennis made a motion to allow Amy Soriano or Melissa Lazzaro to purchase a new printer and adding machine calculator for the Office, not to exceed $250.00, seconded by Donna McCoy, roll call-all yeses, motion passes

Donna McCoy made a motion to accept the Clerk/ Treasurer’s Report as presented, seconded by Evelyn Jones, roll call-all ayes, motion passes

Stacy Dennis made a motion to pay General Fund bills with check #17646-17691 and 225(E) for $15,156.90, Sewer Fund with check # 3100-3102 for 1,115.20, Motor Pool fund with check #1209-1212 for $773.13 and Solid Waste Fund with check # 721 for $1,877.59, Major Street Fund with check # 1035-1036 for $137.93 for a grand total of $19,060.75, Seconded by Evelyn Jones, roll call-all yeses, motion passes

Evelyn Jones made a motion to accept the Right of Way with Telecommunications permit with Casair, seconded by Donna McCoy, roll call-all yeses, motion passes

Evelyn Jones made a motion to Hire Jacob Herman as a part time DPW worker as needed or at Supervisor’s discretion, at a rate of minimum wage-$9.25/hr. with a 90 day probationary period, pending a background check, seconded by Donna McCoy, roll call-all yeses motion passes

Evelyn Jones made a motion to hire Courtney Garchow as Treasurer with a 90 day probationary period, pending a background check, seconded by Donna McCoy, roll call all- ayes, motion passes
Evelyn Jones made a motion to hire Michelle Kundrat as Clerk with a 90 day probationary period and pending a background check, seconded by Donna McCoy, roll call Stacy Dennis-yes, Evelyn Jones-yes, James Soriano-yes, Donna McCoy-no, Don Dennis-yes, Motion passes

James Soriano rescinded his motion from the June 20, 2018 Special Meeting regarding charging $1.25 for trashcans from Republic.

James Soriano made a motion to charge all trashcan rentals from Republic at the $3.10 rate that the Village is charged from Republic, seconded by Don Dennis, roll call-all yeses, motion passes
Don Dennis made a motion to accept the contract with Coyne Propane for September 2018-April 2019 at 1.349 per gallon for propane at the DPW Barn, seconded by Donna McCoy, roll call-all yeses, motion passes

Donna McCoy made a motion to remove Linda Johnson from the Library Board and replace her with Jack Johnson, seconded by Evelyn Jones, roll call-all ayes, motion passes

Don Dennis made a motion to switch the DPW Barn and Office phone from Verizon to Frontier, seconded by Donna McCoy, roll call-all yeses, motion passes

Donna McCoy made a motion to require any Council member that would like to be paid Minimum Wage for filling in for any paid Village employee to turn in a time sheet, can be retroactive from 7/29/2018, seconded by Evelyn Jones roll call-all yeses, motion passes

Evelyn Jones made a motion to extend 15 minutes, seconded by Stacy Dennis, roll call-all ayes, motion passes

Kathryn Fisher updated Council on Farmers Market and Snow blowing

Public Comment:
Pam Gilbert-Trustee Representing Fork Township, shared the Boards concerns about snow blowing this upcoming winter

Evelyn Jones made a motion to extend 15 minutes, seconded by Donna McCoy, roll call-all ayes, motion passes

Ida Brown informed Council that Tom Brown wised to Thank Don and Stacy Dennis and James Soriano for filling in for him.

Council Comment none
Stacy Dennis made a motion to adjourn, seconded by Evelyn Jones, roll call-all ayes, motion passes

Public in attendance: Pam Gilbert, Jerry Horstman, Jeff Lazzaro, Kathryn Fisher, Ida Brown, Michelle Kundrat, Cheryl Retting, Melissa Chrzanowski

Adjourned at 9:00
Melissa Lazzaro-Deputy Clerk/Treasurer

“The Village of Barryton is an equal opportunity provider.”