March 10, 2021 Regular Meeting Minutes

Village of Barryton

March 10, 2021

Regular Meeting Minutes

President James Soriano called the Village Council to order at 6:00pm

Pledge to the flag was recited

Roll call: Steve Mortensen-present, Evelyn Jones-present, Donald Cole-present, Kathryn Kerr-present, James Soriano-present

Public Comment: A resident asked what happened to the artesian well in Central Park, it was leaking out of the ground and valve, the roof is wobbly and was taken off for safety reasons.

Barryton Police Report: Chief Morgan was absent, Evelyn Jones read the report.

Evelyn Jones made a motion seconded by Donald Cole to have struts and a sway bar put on the Police Vehicle not to exceed $1,100, roll call-all yeses, motion passes

DPW Report: The two-way radios are not charging correctly anymore; Tom is requesting new radios. Tom would like to get a key to the barn made for Rocky A Dunklee, all the trees have been cut, cleanup will begin shortly, the lids for the trash cans arrived, they will be installed soon. DPW will be putting the chips from the cut trees on the trail at Central Park.

Evelyn Jones made a motion seconded by Donald Cole to get a key made for Rocky A Dunklee, roll call-Kathryn Kerr-yes, Evelyn Jones-yes, Donald Cole-yes, Steve Mortensen-no, James Soriano-yes, motion passes

James Soriano made a motion seconded by Donald Cole to purchase up to 4 tons of hot patch, roll call-all yeses, motion passes

Evelyn Jones made a motion seconded by Donald Cole to purchase two-way radios from Menards, not to exceed $75.00, roll call-all yeses, motion passes

Steve Mortensen made a motion seconded by Donald Cole to have a spare ignition key made for the Police Vehicle, roll call-all yeses, motion passes

Minutes of Regular Meeting February 10, 2021, Public Hearing February 10, 2021, Public Hearing February 26, 2021, Annual Meeting February 26, 2021, and Special Meeting February 26, 2021 were presented

Evelyn Jones made a motion seconded by Kathryn Kerr to accept all minutes as written, roll call-all ayes, motion passes

Melissa Lazzaro read the Clerk Report, Melissa informed Council the lock on the meeting room door isn’t working correctly-Tom will call Gilboe’s to have them come out and fix or replace it, the packets  and checks for the new street lights on Haddix and Rose have been sent to Consumers Energy, a Thank you card was sent to the Lion’s Club for the donation towards the Historical Pole, the port was added for the Police Department, M66 Group submitted their Renewal Applications, she is still trying to contact Menards in regards to invoices from the past 2 years, James Soriano will call and talk to the Manager. Council asked Melissa to find out when all the streetlights will be converted to LED.

James Soriano made a motion seconded by Evelyn Jones to approve the renewal application to M66 Group LLC for a Consumption Lounge and Provisioning Center, roll call-all yeses, motion passes

Evelyn Jones made a motion seconded by Kathryn Kerr to accept the Clerks Report, roll call-all ayes, motion passes

Courtney Garchow was absent, Melissa Lazzaro read the Treasurer’s Report: Current Bank Balances as of 2/28/2021 per Isabella Bank Statement: General Fund: $153,288.01, Sewer Fund: $230,221.68, Solid Waste Fund: $32,283.20 Major Street Fund: $89,164.97 Local Street Fund: $33,954.39 Motor Pool Fund: $49,351.050, Sewer Bond Interest $1,018.44  

Notes from Courtney: Principal payment/payoff of the Farmer’s Market Loan as of 3/18/2021- $32,518.44. She is working on getting information to possibly refinance sewer loan, our mandatory biannual audit needs approval up to $10, 350, $115/hr. maximum 90 hours, and she need to order General Fund checks.

Steve Mortensen made a motion seconded by Kathryn Kerr to approve a biannual audit not to exceed 90 hours, $10, 350, roll call-all yeses, motion passes

Donald Cole made a motion seconded by Evelyn Jones to order 1,000 General Fund checks not to exceed $394.49, roll call-all yeses, motion passes

Steve Mortensen made a motion seconded by Kathryn Kerr to accept the Treasurers Report as read, roll call-all ayes, motion passes

Evelyn Jones made a motion seconded by Kathryn Kerr to pay General Fund bills with check# 18460-18504, for $16,029.03 Sewer Fund with check #3267-3271 for $6,930.43, Motor Pool Fund with check #1325-1326 for $518.46, Solid Waste Fund with check # 769-771 for $1,189.95, Local Street Fund with check # 1004-1005 for $2,082.10, and Major Street Fund with check # 1078-1080 for $4,644.68 for a total of $31,394.29 with $14, 992.28 in due to’s and $16, 402.01 in expenses, roll call-all yeses, motion passes  

Evelyn Jones presented the proposed changes to the employee handbook, copies were made and given to Council to look over, it will be added to April’s Agenda

James Soriano presented Council with another set of generator quotes to look at

James Soriano presented some options to Council for repairing the dam, the best being a USDA loan, and the possibility of some grants. Courtney is looking into the possibility of refinancing the sewer loan, and if Council decided to get a loan for the dam the Farmer’s Market Loan would need to be paid off.

Steve Mortensen made a motion seconded by Kathryn Kerr to purchase a fireproof file cabinet from Quill.com not to exceed $1,800, roll call-Steve Mortensen-yes, Kathryn Kerr-yes, James Soriano-yes, Evelyn Jones-no, Donald Cole-yes motion passes

A monthly schedule has been set up for vehicle maintenance, and the Police Department will start turning in fuel receipts

Kathryn Kerr made a motion seconded by Evelyn Jones to allow the Lilac Committee to use Central Park for the Lilac Festival scheduled for June 4, 5, and 6 and Northern Ave. for the Parade, Car Show, and bed race for the normal price of $150, roll call-all yeses, motion passes

Public Comment: A Resident noted that the Planning Commission should check into Street Beautification grants. Another resident asked about the Food Pantry getting a storage Container in the Village, and to look into it because the County might not allow it. A resident asked about the logs from the cut trees at the Boy Scout Building, they have been sold.

Council Comment: Kathryn Kerr informed Council on March 4, 2021 the Michigan Department of Treasury began distributing more than $45.7 million collected from taxes and fees under the Michigan Regulation and Taxation of Marihuana Act. As part of the Act, after funding statutorily defined distributions, disbursements will be as follows:

  1. 15% to municipalities in which a marijuana retail store or a marijuana microbusiness is located, allocated in proportion to the number of marijuana retail stores and marijuana microbusinesses within the municipality.
  2. 15% to counties in which a marijuana retail store or a marijuana microbusiness is located, allocated in proportion to the number of marijuana retail stores and marijuana microbusinesses within the county.
  3. 35% to the School Aid Fund to be used for K-12 education.
  4. 35% to the Michigan Transportation Fund to be used for the repair and maintenance of roads and bridges.

Donald Cole Thanked everyone for coming, and thanked Melissa for all her hard work, James Soriano thanked Council and told them they are all doing a great job and working very hard to better our Village. Steve noted the Office door still needs to be replaced, it will be added to April’s Agenda

Kathryn Kerr made a motion seconded by Evelyn Jones to adjourn, roll call-all ayes, motion passes

Adjourned at 8:16 pm

Melissa Lazzaro-Village Clerk