Village of Barryton
Capital Improvement Plan
2022 – 2028
Adopted April 13, 2022
“Life is Good Where the Rivers Meet”
MICHIGAN PLANNING ENABLING ACT (EXCERPT)
ACT 33 OF 2008
125.3865 Capital Improvement program of public structures and improvements; preparation; basis
Sec. 65. (1) To further the desirable future development of the local unit of Government under the Master Plan, a Planning Commission, after adopting of a Master Plan, shall annually prepare a capital improvements program of public structures and improvements, unless the Planning Commission is exempted from this requirement by Charter or otherwise. If the Planning Commission is exempted, the legislative body either shall prepare and adopt a capital improvements program, separate from or as a part of the annual budget, or shall delegate the preparation of the capital improvements program to the chief elected official or a nonelected administrative official, subject to the final approval by the legislative body. The capital improvements program shall show those public structures and improvements, in the general order of their priority that in the commission’s judgement will be needed or desirable and can be undertaken within the ensuing 6-year period. The capital improvements program shall be based upon the requirements of the local unit of government for all types of public structures and improvements. Consequently, each agency or department of the local unit of government with authority for public structures or improvements shall upon request furnish the planning commission with lists, plans, and estimates of time and cost of those public structures and improvements.
(2) Any township may prepare and adopt a capital improvements program. However, subsection (1) is only mandatory for a township if the township, alone or jointly with 1 or more other local units of government, owns or operates water supply or sewage disposal system.
VILLAGE OF BARRYTON
CAPITAL IMPROVEMENT PROGRAM
INTRODUCTION
Pursuant to the Municipal Planning Commission Act, Public Act 285 of 1931, the Planning Commission of a municipality shall make and adopt a six-year (Capital Improvement Program) program to carry out its long-range planning objectives. The Village of Barryton Planning Commission will be adopting its program this year for fiscal years 2022-2028.
Commencing with this program year the Planning Commission procedurally reviews and updates the six-year Capital Improvement Program (CIP) annually between the months of January and March. This is timed to correlate directly with the annual adopting of the new fiscal year budget.
Briefly stated, the objectives of a CIP Program are as follows:
• To develop a long range (six year) program in which physical projects are planned, prioritized and implemented in an orderly manner;
• To coordinate the capital related projects of the various Village Departments to ensure an appropriate distribution of capital improvement funds with regards to the needs of the Village and the fiscal ability of the Village to undertake the requested projects.
• To assist the President and Village Council in the determination of project requests and funding sources with regard to short- and long-range plans
• To coordinate the demands and requests for Capital Improvement Funds with the planning needs of the Village so that an appropriate prioritized system of funding can be programmed over increments of six years
EXPLANATION OF CAPITAL IMPROVEMENT TERMS
CAPITAL IMPROVEMENTS: Projects that result in the acquisition, addition, updating, or development of physical facilities. A Capital Improvement may also include contractual or bonded indebtedness payments related to fixed assets, or any major expenditure for physical development, which generally falls into one of the following categories:
1. Land and non-structural improvements
2. New structures
3. Major repairs – $3,000 or more
4. Major replacements – $3,000 or more
5. Non-motorized equipment – $3,000 or more
Additionally, capital improvements are generally defined as the following:
1. New and expanded physical facilities for the community which are relatively large in size, expensive and permanent
2. Large scale rehabilitation or replacement of existing facilities.
3. Major pieces of equipment which has a direct relationship to the function of a physical facility, and which are relatively expensive and of long life.
4. Purchase of equipment for any public improvements when first erected or acquired that are to be financed in whole or in part from bond funds.
5. The cost of engineering and architectural studies and surveys relative to an anticipated improvement.
CAPITOL IMPROVEMENT PROGRAM: Capital Improvement Programming is the preparation and updating of a recommended schedule of public works and related equipment to be built or purchased during the next six years. To be effective the Village’s Capital Improvement Program will cover the Village’s entire range of public facility and service requirements. In the Village’s Capital Improvement Program, all future projects are listed in order of construction priority together with cost estimates and the anticipated means of financing for each project.
A six-year Capital Improvement Programming period is generally considered to be most suitable. A two- or three-year time period is too short for effective programming because planning and financing of major projects usually take a longer period of time. Conversely, a period of seven or more years may project the program too far into the future to be of practical value. A capital improvement budget is the first year of a Capital Improvement Program.
CAPITAL IMPROVEMENT BUDGET: While the Capital Improvement Program is a proposed spending schedule for six years, the Capital Budget is legal authorization to spend, during the coming fiscal year, funds from Village sources and from Federal and State Grants. The Village Capital Budget is distinct from the Operating Budget, The Operating Budget authorizes the expenditures, on a one-year basis, of funds for employee salaries, fringe benefits, and the purchase of services, supplies and the like. It also includes the payment of principal and interest on the bonds issued to support past Capital Budget projects. Since effective Village services depend on the timely combination of manpower, supplies and capital facilities, serious effort is devoted in the budgetary process to coordinating the Capital and Operating Budgets.
APPROPRIATION: Money appropriated by the Village Council for capital improvement projects to be implemented during the budget year. It includes amendments made during the fiscal year to the originally approved capital budget appropriations.
PROGRAM ADOPTION AND AMENDMENT PROCEDURES: The Planning Commission must act within 60 days from receipt of the proposed Capital Improvement Program, or it shall be deemed approved. The Planning Commission shall annually prepare such a Capital Improvement Plan for the ensuing six years, which program shall show those public structures and improvements, in the general order of their priority, which in the Planning Commission’s judgement will be needed or desirable and can be undertaken within the six-year period.
In the event of a proposed change or amendment of an adopted Capital Improvement Program and/or project, said Program or Project must be submitted to the Planning Commission for amendment consideration. Should the Planning Commission deny the requested amendment, the legislative body may overturn said denial by a two-thirds vote.
METHODOLOGY
The projects listed in this document were compiled by the Planning Commission from the submissions and requests of the various Departments of the Village. The procedures for the preparation of the 2022-2028 Capital Improvement Program were:
1. Initiation:
A communication from the Village Clerk was transmitted to all Village Department Heads, as well as to the Village President, enlisting their support and cooperation.
2. Analysis of Past Results:
As Part of preparing the 2022-2028 CIP, the Planning Commission reviewed the results achieved over the past few months with each department in order to get an accurate account of priorities, expenditures and completed projects.
3. Information Gathering:
Review of future capital improvement proposals consisted of systematically analyzing the input from the various Village Departments. The use of “Capital Improvement Project Summary and Description Sheets” provided a brief written description of each Capital Improvement Project recommended for funding over the next six years by fiscal year. Each project Summary and Description sheet also provided a departmental listing of proposed capital improvement projects with proposed priority and related cost estimates and funding source identification.
4. Prioritizing:
After gathering of the Summary and Description Sheets and an analysis of the impact of the various projects proposed by each Department, a priority for each project was identified. The criteria used for the evaluation of each Capital Improvement Project by the Planning Commission consisted of the following:
a. Is the proposed project already in process due to its inclusion in the current budget year?
b. Is the project mandated by law or Court action?
c. Is there a relationship between the proposed project and the Village Council’s goals and objectives?
d. Is alternative funding available? Is funding available through other sources, or is funding available through bonds to minimize cost requirements?
e. Does the proposed result in the use of supplementary funds for leverage using matching funds with other funding sources?
Review Procedures:
The review procedure associated with the Capital Improvement Program consisted principally of the following:
a. After receiving all proposed project data and priorities from each Department, the information was evaluated, reviewed, amended, and approved by the Planning Commission
b. The Capital Improvement Program was then submitted by the Planning Commission to the Village of Barryton Council for their review and approval. In accordance with the State Law, the Village’s Planning Commission must act regarding the review and approval of said document within 60 days after submission or it is deemed approved
In summary, the above information enumerates the thought process and procedures used to compile the administration’s proposed Capital Improvement Program and Budget. Upon receipt of this proposal, the Planning Commission and, subsequently, the Village of Barryton Council must review, amend if necessary, and adopt both the program and the budget so that implementation can commence.
Capital Improvement Plan Project List
1-Apr-22
General Projects
Bullet Resistant Vest Program
Fiscal Year: 2022-2023
Funding Source: General Fund
Proposed Budget Amount: $ 2,500
Priority: High
Status: Ongoing
Ammunition Program
Fiscal Year: 2022-2023
Funding Source: General Fund
Proposed Budget Amount: $ 2,000
Priority: High
Status: Ongoing
PD Building/Evidence Room
Fiscal Year: 2025-2026
Funding Source: General Fund
Proposed Budget Amount: $ 150,000
Priority: Low
Status: Ongoing
Police Department Patrol Vehicle
Fiscal Year: 2023-2024
Funding Source: General Fund/Grants
Proposed Budget Amount: $ 30,000
Priority: Medium
Status: Ongoing
Police Taser Program
Fiscal Year: 2022-2023
Funding Source: General Fund
Proposed Budget Amount: $ 5000
Priority: Medium
Status: Ongoing
Dam Repairs
Fiscal Year: 2023-2024
Funding Source: General Fund/Grants
Proposed Budget Amount: $ 100,000
Priority: High
Status: Ongoing
Security Cameras
Fiscal Year: 2023-2024
Funding Source: General Fund/Grants
Proposed Budget Amount: $ 10,000
Priority: Medium
Status: Ongoing
Totals:
2022-2023 $ 9,500
2023-2024 $ 140,000
2025-2026 $ 150,000
Sewer Projects
Sewer Upgrades
Fiscal Year: 2022-2023
Funding Source: Sewer Fund
Proposed Budget Amount: $ 35,000
Priority: Medium
Status: Ongoing
Totals
2022-2023 $ 35,000
Buildings Projects
Barn Roof
Fiscal Year: 2023-2024
Funding Source: General Fund
Proposed Budget Amount: $ 20,000
Priority: Medium
Status: Ongoing
Quonset Hut Roof
Fiscal Year: 2022-2023
Funding Source: General Fund
Proposed Budget Amount: $ 5,000
Priority: Medium
Status: Ongoing
Totals:
2022-2023 $ 5,000
2023-2024 $ 20,000
Major Streets Projects
Northern Ave.
Fiscal Year: 2024-2025
Funding Source: Major Streets Fund
Proposed Budget Amount: $ 200,000
Priority: Low
Status: Ongoing
Totals:
2024-2025 $ 200,000
Sidewalk Projects
Sidewalk Repairs
Fiscal Year: 2023-2024
Funding Source: General Fund
Proposed Budget Amount: $ 10,000
Priority: Low
Status: Ongoing
Fiscal Year: 2024-2025
Funding Source: General Fund
Proposed Budget Amount: $ 10,000
Priority: Low
Status: Ongoing
Fiscal Year: 2025-2026
Funding Source: General Fund
Proposed Budget Amount: $ 10,000
Priority: Low
Status: Ongoing
Fiscal Year: 2026-2027
Funding Source: General Fund
Proposed Budget Amount: $ 10,000
Priority: Low
Status: Ongoing
Fiscal Year: 2027-2028
Funding Source: General Fund
Proposed Budget Amount: $ 10,000
Priority: Low
Status: Ongoing
Totals:
2023-2024 $ 10,000
2024-2025 $ 10,000
2025-2026 $ 10,000
2026-2027 $ 10,000
2027-2028 $ 10,000
Equipment Projects
Zero Turn Mower
Fiscal Year: 2023-2024
Funding Source: Motor Pool Fund
Proposed Budget Amount: $ 15,000
Priority: Medium
Status: Ongoing
2500 Pickup Truck
Fiscal Year: 2025-2026
Funding Source: Motor Pool Fund
Proposed Budget Amount: $ 20,000
Priority: Low
Status: Ongoing
Back Blower
Fiscal Year: 2022-2023
Funding Source: Motor Pool Fund
Proposed Budget Amount: $ 600
Priority: High
Status: Ongoing
Portable Air Compressor
Fiscal Year: 2023-2024
Funding Source: Motor Pool Funds
Proposed Budget Amount: $ 500
Priority: Low
Status: Ongoing
Portable Generator
Fiscal Year: 2022-2023
Funding Source: Motor Pool Funds
Proposed Budget Amount: $ 800
Priority: Medium
Status: Ongoing
Tractor
Fiscal Year: 2025-2026
Funding Source: Motor Pool Funds
Proposed Budget Amount: $ 45,000
Priority: Low
Status: Ongoing
Box Blade
Fiscal Year: 2023-2024
Funding Source: Motor Pool Funds
Proposed Budget Amount: $ 1,500
Priority: Medium
Status: Ongoing
Harvester
Fiscal Year: 2026-2027
Funding Source: Motor Pool Funds
Proposed Budget Amount: $ 8,000
Priority: Medium
Status: Ongoing
Totals:
2022-2023 $ 1,400
2023-2024 $ 2,000
2025-2026 $ 65,000
2026-2027 $ 8,000
Parks & Recreation Projects
Pavilion Repairs
Fiscal Year: 2022-2023
Funding Source: General Fund
Proposed Budget Amount: $ 20,000
Priority: High
Status: Ongoing
Ice Rink
Fiscal Year: 2023-2024
Funding Source: General Fund
Proposed Budget Amount: $ 3,000
Priority: Low
Status: Ongoing
Fishing Dock
Fiscal Year: 2024-2025
Funding Source: General Fund
Proposed Budget Amount: $ 5,000
Priority: Low
Status: Ongoing
Splash Park
Fiscal Year: 2025-2026
Funding Source: General Fund
Proposed Budget Amount: $ 100,000
Priority: Low
Status: Ongoing
Dog Park
Fiscal Year: 2023-2024
Funding Source: General Fund
Proposed Budget Amount: $ 5,000
Priority: Low
Status: Ongoing
Totals:
2022-2023 $ 20,000
2023-2024 $ 3,000
2024-2025 $ 5,000
2025-2026 $ 100,000